Job Details

Front Office Executive


Date Opened: 09/18/2018

Job Type:

Job Number: 180009WB

Job Description

Who We Are:

HBC is a diversified global retailer focused on driving the performance of high quality stores and their all-channel offerings, growing through acquisitions, and unlocking the value of real estate holdings. Founded in 1670, HBC is the oldest company in North America. HBC's portfolio today includes formats ranging from luxury to premium department stores to off price fashion shopping destinations, with more than 480 stores and over 66,000 employees around the world.


HBC's leading banners across North America and Europe include Hudson's Bay, Lord & Taylor, Saks Fifth Avenue, Saks OFF 5TH, Galeria Kaufhof, the largest department store group in Germany, and Belgium's only department store group Galeria INNO.


HBC has significant investments in real estate joint ventures. It has partnered with Simon Property Group Inc. in the HBS Global Properties Joint Venture, which owns properties in the United States and Germany. In Canada, it has partnered with RioCan Real Estate Investment Trust in the RioCan-HBC Joint Venture.


The HBC India corporate teams focus on Finance & Accounting, Technology, Merchandising and Shared Service operations.  HBC's entrance into this market has expanded the company's global footprint and further established HBC as a truly global retailer.


The teams in the India office play an integral role in supporting HBC's strategic plan. Bengaluru's workforce has deep experience in a variety of areas, including finance and accounting, technology, as well as other shared services and will support HBC's operations on an ongoing basis.  


You can learn more and view available positions in Bengaluru, by visiting


What This Position Is All About:

The role holder is an energetic, results- oriented front office executive eager to bring strong administrative skills & support to senior mgmt. within a growing company in India. Looking for candidate with excellent organization and good relationship building skills with ability to manage a complete work stream independently in end-to-end & organized manner.


    As the Front Office Executive, you will:

    • Ensure all visitors are attended with courtesy and directed to respective people in the company
    • Support on request for meetings, order lunch, booking rooms and ensuring VC/AC equipment in place.
    • Maintain confidentiality and keeping discretion with individual data. 
    • Office management & other admin responsibilities
    • Assist with recruitment efforts, new hire orientations, on-boarding and organization events.
    • Contributing to overall admin & facility function to manage day to day operations.
    • Oversee admin policies within office & recommending changes as appropriate.
    • Prepare reports & other presentations related to admin and facilities.
    • Be proactive in organizing and managing team events.
    • Manage special events Maintain inventory of office supplies, determine future needs, ordering & receiving supplies
    • Act as back up for the calendar management
    • Anticipate office needs, evaluate new office products, place and expedite orders when necessary.
    • Troubleshooting in case of emergencies


    How Often You May Travel:

    • Will be on a need basis


    Your Life and Career at HBC:

    • Be part of a world-class team; work with an adventurous spirit; think and act like an owner-operator!
    • Exposure to rewarding career advancement opportunities from IT to Human Resources, Merchandising to Finance.
    • A culture that promotes a healthy, fulfilling work/life balance


    Thank you for your interest with HBC. We look forward to reviewing your application.


    HBC provides equal employment opportunities (EEO) to all employees and applicants for employment.

    Job Qualifications

    Who You Are:

    • Pleasing personality with polished communication skills
    • A smart team player
    • Flexibility to extend working hours when needed.
    • Client focus, attitude and behavior. Good service manner, polite and willing to help.
    • Ability to organize and work independently.
    • Ability to handle multiple tasks at the same time.
    • Self-disciplined, positive, detailed
    • Analytical mind set and Problem solver
    • Adaptive to changing environment.

    You also have:

    • Minimum 2-4 yrs. of front office operations experience
    • Calendar management experience would be an added advantage
    • Graduate in any discipline
    • Good computer skills and working knowledge of MS office (word, excel, power point, outlook)
    • Excellent communication & interpersonal skills including presentation, persuasion, and negotiation
    • Ability to maintain composure under pressure in fast paced high profile work environment